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Job ID1162
Job TitleAdministrative Assistance
Permanent/Contract Contract
Travel (%)0
Date Posted 11/8/2017
CityToronto
State/Province ON
CountryCanada
Job Description A bank in Downtown Toronto is looking for an Administrative Assistant for a 1 year contract. This Office Coordinator will join the Administration team within one of it's IT divsisions. They will provide 50/50 administration support and facilities support. They will provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Act as information and communication facilitator for an office. • Perform general office duties such as ordering supplies, expenses, access and vendor relations • Prepare correspondence, reports, memos, letters, reports, and other documents. • Maintain multiple databases pertaining to vendor and inventory tracking. • Support Senior management, read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Supports multiple teams by being the first point of contact for the office. • Support facilities, equipment, floor plans, and overall infrastructure of IT department. They will be involved in floor planning (for moves and maintenance), equipment and inventory management, move site coordination and supervision, and ad-hoc projects. • Provide as the point of contact for building access, equipment needs, cubicle/office moves, and overall facility infrastructure. • Interact with vendors at varying levels: kitchen stock, office repairs, minor facilities projects
Job Requirements Must Have Skills 1. Administrative functions (3 years experience providing administrative support in an office environment) 2. Facilities coordination (1-2 years experience coordinating supplies, assets, equipment, moves, maintenance, repairs, vendors) 3. MS Office Suite (3 years experience with Excel, Outlook, Powerpoint, etc) Candidate Requirements/Soft Skills • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Ability to work independently and manage one’s time. • Ability to keep information organized and confidential. • Ability to adapt and be flexible to an ever-changing and demanding environment • Ability to effective and professionally interact with VPs, Directors, Senior Management Education/Experience: • High school diploma or GED required. • 3 years overall work experience within an Admin capacity required. • Experience working with executives highly preferred
     
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